Privacy Policy
Earl Jones Staffing Ltd
Effective Date: 20 June 2025
At Earl Jones Staffing Ltd, we are committed to respecting and protecting your personal data. This Privacy Policy outlines how we collect, use, store, and safeguard your information when you engage with us through our services or website. As a staffing agency specialising in recruitment for the construction industry, we handle data in a way that complies with UK GDPR and the Data Protection Act 2018.
We collect personal data directly from you when you register with us, apply for a job, interact through our website, or speak with us via email or phone. This may include your name, contact details, work history, right-to-work documents, references, certifications, and background check information. If you are a client, we collect company and contact information, job requirements, and feedback. If you are a supplier, we may collect billing and payment details. If you visit our website, we may gather technical data such as your IP address, browser type, and usage information through cookies.
Your data is processed for several reasons. For candidates, it is primarily to match your skills with job opportunities, to represent you to clients, and to comply with employment laws. For clients, it enables us to provide recruitment services tailored to your needs. For suppliers, it allows us to manage contractual relationships. We also use data for internal records, invoicing, and marketing (with your consent).
We only share your data when necessary. This may include sharing candidate information with potential employers, or using third-party providers for payroll, IT systems, or background checks. Any data shared with external parties is protected by appropriate legal agreements and security measures.
If your data needs to be transferred outside the UK or European Economic Area, we ensure adequate safeguards are in place to maintain your privacy. These safeguards may include approved standard contractual clauses.
We retain your data only as long as needed. Candidate data is kept for up to six years from the last contact. Client and supplier data is stored for six years after the end of a relationship. Financial and contractual information is retained for legal and tax purposes.
You have rights under the UK GDPR. You can request access to your data, ask us to correct or delete it, object to its processing, restrict its use, or request portability. You can also withdraw consent at any time for marketing communications. If you have concerns, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.
We use cookies on our website to improve functionality, understand visitor behavior, and track website performance. You can manage or disable cookies through your browser settings at any time.
We take your data security seriously. We use secure systems, encrypted storage, controlled access, and trained personnel to ensure that your personal data is protected against loss, unauthorised access, or misuse.
This privacy policy may be updated from time to time to reflect changes in our processes, technology, or legal obligations. The most recent version will always be available on our website.
If you have any questions about this policy or would like to exercise your data protection rights, please contact:
Jack Gair
Managing Director